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This document will guide you through the steps needed to reconnect your local .pst file to your UW-Madison Office 365 Outlook profile.
Note: For details on .pst/.ost files, review Office 365 (Outlook for Windows/MacOS) - Data files documentation.
Important: By February 28, 2017, Office 2013 version Office 365 ProPlus is no longer available for installation with an Office 365 subscription. Microsoft will no longer push any updates to Office 2013 suite of applications - complete details.
How to identify the name and location of your personal folders file
Microsoft Outlook for Windows
- Start Outlook.
- Click the File tab in the Ribbon, and then click the Info tab on the menu.
- Click the Account Settings tab.
- Click Account Settings again.
- Click Data Files.
Checking the default locations in addition to verifying the existing location is always recommended as there might be some disconnected pst-files which you might have forgotten about but still like to keep anyway. The default locations to check are:
C:Users%username%AppDataLocalMicrosoftOutlookC:Users%username%DocumentsOutlook Files
You may have more than one .pst file you are using. Note the path and file name of each of these files. The name of any .pst file (other than the default - Outlook.pst) will be the same name within your folder structure.
- Click Close, click OK, and then click Exit and Log Off on the File menu to quit Outlook.
How to backup/copy your personal folders file (.pst)
Caution - the Office 365 support team does not recommend storing data locally for the following reasons:
- Security - if someone gets access to your computer, they can easily extract the data from the local data file.
- Loss of data - if the data is not backed up, it cannot be recovered.
- Deleted data - if deleted, Microsoft's recovery tool cannot be used to restore the data.
Outlook Mac 365 Version
If you found a local pst file, use the instructions below to backup/copy. If you do not have one and want to create one, follow these instructions: create an Outlook data file. After you have created a local pst folder, you will need to manually move/copy items into it. If you use the move command, it will remove the item from within your Office 365 account and place it within your local folder. This means it will no longer be visible in Outlook on the web and can only be accessed from the computer where you have this local file configured.
- On the Start menu, point to Programs, and then click Windows Explorer.
- Browse through the files to the location of your .pst file (from above).
- Copy your .pst file to the location that you want.
How to point Outlook to your new personal folders file
Important: If you have reconfigured Outlook with a new proflle, use the steps below to connect your pst file to this profile.
Microsoft Outlook for Windows
- Click the File tab.
- Click Open and Export
- Click Open Outlook Data File.
- Search and find the .pst file you want to connect, and then click OK.
- On the File menu, click Exit.
- Restart Outlook.
See Also:
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What makes the Mail backup X the ideal tool?
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Frequently asked questions to clear any doubts
- How to backup outlook 365 without risking my data?
If you want to backup outlook 365 emails without losing your email data, you should get a professional tool that you can trust. The Mail backup X is an ideal tool that can use to get 100% safe results.
- Is it wise to backup outlook 365 emails through free tools?
According to most experts and professional users, using free and online tools can be extremely risky. Free tools don’t have any safety features and this can lead to data loss in most cases.
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The features and benefits of the Mail backup X makes it the best solution to backup Outlook 365 emails. It is safe, it is affordable and it is easy to use.
- How much space will I have to waste while storing the backup?
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You will not have to waste any space with the Mail backup X. This is because the tool comes with a data compression algorithm which compresses the database in 3X lesser space. So you don’t need to worry about the issue of space in the hard drive.
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- How are the reviews and ratings of the Mail backup X?
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- Does this tool work on both mac and windows?
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Here are the top features of the Mail backup X
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Backup multiple email applications with the Mail backup X. You can backup and archive Gmail, Outlook mac, Office 365 for mac, Thunderbird, Postbox, Yahoo mail and Apple mail etc. You can also backup Outlook windows in windows version.
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The tool offers 100% data safety assurance for all users regardless of their experience. This tool is a blessing for those users who cannot afford to lose their email files or items.
- Scheduled backups/ duplicate backups
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- Inbuilt email converter
The inbuilt email converter that comes embedded within the tool is the most surprising feature of the Mail backup X. Now you can also convert major email files from one format to another. This is why the Mail backup X is the best way to backup outlook 365.
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Client Testimonials – Happy clients make the best customers
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Ratings
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Here are the specifications required to run the Mail backup X
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System Requirements
Computer Processor: 1 GHz or Higher
Computer Memory: 2 GB or More
Internet Connection: Cable or DSL
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Operating system
Mac- MacOS X- 10.10 and above
Windows- Windows 8 and Above
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