Download Attachments From Multiple Emails Outlook Mac

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An Outlook search includes the file names of attachments but not the text inside attachments. The keyboard shortcut for starting an advanced search is SHIFT + + F. To save a search as a Smart Folder, on the Search tab, click Save, and then enter a name for the Smart Folder. To have Mail automatically download other types of attachments (such as spreadsheets or zipped files), click the pop-up menu, then choose an option: All: Mail always downloads these attachments.

Our customers often ask us why functionality similar to EZDetach is not part of Outlook. We don't really know an answer to that question, Outlook is already a great product, but we are glad that so many people find our products useful and we'll continue working on powerful easy-to-use tools that make you more productive and save you time.

EZDetach is a Microsoft Outlook add-in that makes saving and processing attachments as easy as a mouse click - you don't even have to open the messages. It is a perfect Outlook companion for people who receive email attachments.

Every day, EZDetach helps thousands of Outlook users like you - recruiters, consultants, lawyers, accountants, bankers, project managers, executive assistants and many others - save time and gain productivity. Read what our customers are saying about EZDetach.

Whether you need to save attachments from one, several or from all messages in your mailbox, manually or automatically, EZDetach is the perfect tool for the job.

EZDetach is also very effective at reducing your inbox and pst file size (by removing attachments) and thus making Outlook faster, more stable and reliable; and also keeping you from getting that 'Your mailbox is over the size limit' message. Make your Exchange Admin happy - download EZDetach today!

Microsoft Outlook has undoubtedly revolutionized the way of communication. Outlook save its data in PST file format along with the attachments. Sometimes, users want to extract attachments from Outlook due to various reasons. As attachments are the reasons for the increase in mailbox size. This can lead to some problems like corruption of PST files, effect on Outlook performance, and running into limits of mailbox size set by system administrators. Consider the following scenarios to understand the need to extract Outlook attachments from PST file clearer:

“Suppose a user is using Outlook and he has lots of attachments due to, which Outlook is working in a slower speed. So, to avoid this the user can remove or save all attachments from Outlook email to the desired location from where the attachments can be used later”

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“I am working in an organization where we have to use Outlook for the exchange of emails. Now, due to so many attachments the size of my PST file has been increased and I know this may lead to the corruption of PST files. Therefore, I want to know that how to download multiple attachments from multiple emails in Outlook?

Methods to Extract Attachments from Mutliple Emails in Outlook

In the following section, we will discuss four different methods to download attachments from Outlook.

Method 1: Save all Attachments in One Email Message

  • Firstly, you need to select the email message to save all its attachments
  • Now, click on one of the attachment of that email message
  • On the attachment tab you can see the option of “Save All Attachments” from Actions group
  • Finally, save the attachments to the selected folder and then, click on “OK”.

Download Attachments From Multiple Emails Outlook Macro

Method 2: Save Outlook Attachments Using VBA

  • Press “Alt key and F11” simultaneously to open VBA Editor

Note: You can download VBA Macro from http://gallery.technet.microsoft.com/office/Save-attachments-from-5b6bf54b

  • Now, in VBA Editor click on “File” and then, on “Import File” and import the downloaded file
  • After this, Save and then, close the VBA Macro dialog

Note: To proceed further enable all macros in Microsoft Outlook

Outlook Save Attachments Multiple Emails

  • Now, select the email messages whose attachments you want to export
  • Then, press Alt Key and F8 key simultaneously to open Macros dialog box
  • In Macros box, select “ExecuteSaving” and then, click on “Run”
  • Now finally, a pop-up window will come select a folder where you wan to save the attachments.

Method 3: Rule to Download Attachments in Outlook Automatically

  • Firstly, you need to open Outlook and then, click on Rules >> Manage Rules and Alerts
  • Now, a click on “New Rules” and click on “Apply rules on message I received” followed by “Next”
  • Now, a window will pop-up click on the option of “Yes”. After this, you will see many option put a mark in front of “Run a script”. You also need to choose a name of the script then, click on “OK”. To proceed further click on “Next”.
  • You can see the saved attachments on the desired location.

Limitations

Users can go for manual methods but there are some limitations attached to these methods.

  • Manual methods are time consuming
  • Sometimes these methods are very complicated

Method 4: Expert Solution to Extract Outlook Attachments

User can use a software namely Outlook Attachment Extractor to avoid the limitations of manual methods. With the help this software they can easily extract all the attachment in one go. This software retains the data integrity throughout the process. Users need to perform these mentioned steps to save the attachments from Microsoft Outlook.

Microsoft Outlook Download All Attachments

Step 1: Download and Run Tool

  • Firstly, click on Start Menu >> All Programs >> Outlook Attachment Extractor
  • Screen will pop-up of Attachment Extractor

Step 2: Access Screen

  • Click on “Open” and then, Outlook Attachment Extractor will show a screen

Step 3: Add PST File

  • In this step, add the PST file or folder from which you want to save the attachments
  • In this remove you can see a Remove button, this is to remove chosen PST files

Download Attachments From Multiple Emails Outlook Mac 2016

Step 4: Select Hierarchy Filters

In this step you need to choose various hierarchy system as given below:

  • Folder Hierarchy
  • Subject Wise Folder Hierarchy
  • No Folder Hierarchy

Step 5: Extract Attachments from Different PST files

  • Browse the destination path of PST files. This would automatically start the process extraction of PST files
  • Now, select a local destination path for PST files

Step 6: Save MS Outlook Attachments

  • You can view the progress summary of PST files provided by the software
  • It provides the current status of files

Step 7: Choose Destination Point

Finally, click on “OK” button to end the PST extraction. By this step the process will be completed.

Conclusion

Outlook is one of the popular email clients to exchange the information from one organization to other organization. Attachment is a very important part of an Email and after understanding the need to extract Outlook attachments from PST files we have learned some methods for the same in this write-up. User who want to know how to extract attachment from Microsoft Outlook? Can use any of the methods as per their requirement.